Expenses Reimbursed:

• One trip (one-way airfare) to relocate to Nashville for employee, immediate family members (defined: spouse or significant other, children) and pets
• Moving cost for van line
• House-Hunting Trip: does not include interview trip(s)
  • The length of the house hunting trip is a maximum of 1-2 overnights for reimbursement purposes. Offer letter must be signed/returned by recruit prior to house hunting trip approval.
  • Lodging at The Embassy Suites at Vanderbilt (Contact Cara Beasley at 615-277-4963 for reservations)
  • Car rental: Tavelers should use rental companies which provide the lowest rates. In order to minimize costs, travelers are encouraged to choose economy-class cars. Original cash register or credit card receipts for the car rental are required in order to be reimbursed. We will also reimburse for one gas receipt.
  • Reasonable meal expenses will be reimbursed. Maximum amounts per traveler, per meal, per day are:

Meal	Amount
Breakfast	$12.00
Lunch	$16.00
Dinner	$30.00

Alcoholic beverage costs are considered personal expenses.

If possession of permanent housing has been delayed: (pre-approval by department administrator)

• Storage of household goods for a maximum of 2-3 days.
• Car rental for a maximum of three days. Tavelers should use rental companies which provide the lowest rates. In order to minimize costs, travelers are encouraged to choose economy-class cars. Original cash register or credit card receipts for the car rental are required in order to be reimbursed. We will also reimburse for one gas receipt.
• Temporary lodging at The Embassy Suites at Vanderbilt for up to two-nights stay (Contact Cara Beasley at 615-277-4963 for reservations)

Minimum, midpoint and maximum salary ranges for Biostatistician I, II and III are shown in the table linked below. Please note the five percent allocation is based on your actual salary and is the maximum reimbursement allowable for your position.

View the relocation salary table and Vanderbilt's preferred provider.

Notes:

1) Should the staff member rescind acceptance they will be responsible for reimbursement of any costs associated with house hunting visit.
2) If employee leaves before completing a year of employment, he/she will be responsible for repayment of relocation cost to the department on a prorated basis.

School of Medicine Policy and Procedure Manual

SECTION: Faculty POLICY NUMBER: 2-24
SUBJECT: Relocation Expenses
POLICY/PROCEDURE: Reimbursement of Faculty and Senior Staff Relocation Expenses
EFFECTIVE DATE: February 2, 1989
DEPARTMENT: Medical Dean's Office (Finance & Administration)
POLICY INSTRUCTIONS/EXPLANATIONS:
Each school or college has its own policy for determining eligibility of new faculty and staff for moving expenses. The letter of appointment will state whether the faculty member is or is not eligible and, when eligible, the amount that will be provided.
It is generally within the policy of the Vanderbilt Medical School to provide up to one month's stated salary for relocation expenses of faculty and senior staff. For departmental chairmen's purposes pertaining to relocation, the amount is determined by negotiation on a case by case basis.
This policy provides a guideline to the effect that not more than one month's stated salary will be paid in relocation expenses to faculty and senior staff. This is a guideline rather than a requirement or stated fringe benefit. It is subject to negotiation with the chairman and approval of the Dean's Office.
Not every recruitment effort involves the commitment to relocate the household goods of each faculty and senior staff, however, this policy does provide for that should the commitment to relocation be necessary. For more details on University negotiated contracts with various moving companies and the policies and procedures pertaining thereto, see Section Seven, Purchasing of the Medical School Policy and Procedure Manual.

For more details on University negotiated contracts with relocation vendor(s) please view Vanderbilt's preferred provider.

Specific to the Department of Biostatistics

The department offers recruitment and relocation benefits. It is important to note that receipts are required for reimbursement and there are no cash payouts. The following explains the expenses reimbursed by the department per category.

House-Hunting Plan: does not include interview trip(s)

• One trip for house hunting (round trip airfare): employee and immediate family members. The length of the house hunting trip is a max of seven days for reimbursement purposes. Offer letter must be approved by School of Medicine and signed/returned by recruit prior to house hunting trip approval.
• Lodging at The Embassy Suites at Vanderbilt (Cara Beasley at 615-277-4963 for reservations)
• Car rental
• Reasonable meal expenses will be reimbursed. Maximum amounts per traveler, per meal, per day are:

Meal	Amount
Breakfast	$12.00
Lunch	$16.00
Dinner	$30.00

Alcoholic beverage costs are considered personal expenses.

If an additional house hunting trip is required, please contact diane.kolb@Vanderbilt.edu

Relocation Plan: up to one month's stated salary

• One trip (one-way airfare) to relocate to Nashville for employee, immediate family members and pets
• Moving cost for van line
• Storage of household goods (if required)
• Car rental
• If permanent housing is not available: temporary lodging up to one week

Notes:
1) Should the faculty member rescind acceptance they will be responsible for reimbursement of any costs associated with house hunting visit.
2) If employee leaves before completing a year of employment, he/she will be responsible for repayment of relocation cost to the department on a prorated basis.