International Office Products

A.K.A. Supply Room Inc.

*User ID: 100089

*Password:

When first entering the site you must choose “Start Shopping”.

We generally only use IOP for ordering printer/copier paper (item # HAM103283)

To Place Order
  1. Look up items by item #
  2. "Add to cart"
  3. Once finished adding items - "Continue to Checkout"

    -Orders <$500: continue with step 4

    -Orders >$500: do not submit order online. Fill out an A-requisition (see sample form) and submit to Diane for signature. Once signed send original (gold) and online quote/description to Purchasing Department via campus mail. Remaining copies (yellow and blue) remain in the department in addition to a copy of the online quote/description and email request. These are placed in the yellow pending folder labeled “Amazon” in “C” cabinet until items arrive. Purchasing will place the order for our department once they receive our documents. Upon delivery, use department copies to confirm order and mark items received with red ink. Attach packing slip/invoice to A-req.

  4. "Commit Order for Delivery"
  5. Page will be shipping and billing information click "Apply to my Account"
  6. Print 2 copies of order confirmation/receipt

To Process a Small Purchase Order (small PO)
  1. Complete form (see sample form)
  2. Submit for Diane's signature.
  3. Send original copy (yellow) and online receipt to Accounts Payable via campus mail.
  4. Remaining copies (white and pink) remain in the department in addition to the online receipt and email request. These are placed in the yellow pending folder labeled “Amazon” in “C” cabinet until items arrive.
  5. Upon delivery, use department copies to confirm order and mark items received with red ink. Attach packing slip/invoice to small PO.
  6. If all items are received, form should be entered into dbConnect.

Note: The department will receive an internal (VU) invoice once payment has been sent to the vendor. The information on the invoice should match our order. Correct or clarify any discrepancies by calling Accounts Payable (for small PO) or Purchasing Department (for A-req).

Contact Information for Procurement & Disbursement Services:

Accounts Payable (3-6608)
1110 Baker Bldg.
Box 1810, Station B
Purchasing Department (2-2911)
1110 Baker Bldg
Box 70000 Station B

Topic revision: r3 - 29 Jul 2011, JohnBock
 

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