Zoom Operating Procedure

Zoom is a cloud-based video conferencing application. The Department of Biostatistics holds 13 Zoom licenses and a licensed for the Zoom webinar solution. The Zoom web site is https://zoom.us.

Procedure for using Zoom with the university site license

Vanderbilt University holds a Zoom site license that is available to faculty. The Zoom licenses held by the department are primarily for the use of department members who do not have a VU affiliation and cannot use the VU site license.

See https://www.vanderbilt.edu/brightspace/registering-on-zoom-and-creating-your-account/ for information about using VU Zoom instance.

Procedure for using Zoom with one of the department's floating licenses

Note: You do not need a Zoom license to participate in a meeting hosted by someone else. You don't need a Zoom license if you your meeting will not be over 40 minutes long.
  • Request one of the floating Zoom licenses by sending an email to biostat-it@vumc.org. Please indicate the date when you will need to host a Zoom meeting. In the future we will have a dedicated email address for Zoom requests, but please use biostat-it@vumc.org for now.
  • If you do not already have a Zoom account, you will be sent an invitation via email. Accept the invitation.
  • Make sure you can log on to Zoom at https://zoom.us. You can log on to do learning and testing before one of the floating license has been assigned. You can schedule a Zoom meeting and invite participants before the license is assigned.
  • You will receive a email when the license to host a Zoom meeting has been assigned.
  • Once the license is assigned a meeting can be started.
  • Please let us know when you no longer need a Zoom license.
Topic revision: r1 - 10 Mar 2020, DalePlummer

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